How to organize an office relocation | Premium Q Moving and Storage Boston

How to organize an office relocation

Posted on : December 17, 2018

Are you expanding your business? If you are, you are probably considering relocating your offices or renting a bigger space. In that case, it is important that you carefully consider every step and make necessary preparations. Use our guide to organize an office relocation without affecting your business in the process.

How to prepare?

The first thing you need to do before even considering hiring a moving company is to calculate your budget. Knowing your overall budget for the move will help you organize an office relocation and your moving timeline. To calculate your budget, you can use some of the free online calculators that help you determine and estimate the moving costs. However, the best way to know how much the moving company’s services will cost is to ask a moving company for a free quote. But in this organization stage, you will need just the average estimate so you can get the idea how much other move-related costs will be. Calculate your budget and include all of your relocation expenses. Those expenses may include:

organization talk
The members of your team can help divide the task when moving your office to a new location.
  • the amount of security deposit you will need to give your future landlord or a real estate company
  • moving company expenses
  • the professional packing service fee
  • cleaning fees for your old and new space
  • packing supplies, you will need etc.

It is easier to calculate everything is to make a list and put everything on paper. List all the task you need to complete before the moving day and set the exact timeline which suits your current situation. In case you are moving from the home office to a bigger one, consider asking yourself the following questions:

  • How much space will I need?
  • How many employees you have?
  • Does every employee need its own space to work?
  • What should I buy to improve the working conditions?

When you calculate how much money you have, it will be easier to organize an office relocation without difficulty. Keep in mind that you need to organize the best way you can so your business won’t suffer while you are changing location.

Organize an office relocation like a pro!

After you calculate all your costs and set the moving timeline, it is important you already have an office space in mind. Professionals relocation specialists advise that you should contact your accountant or a financial advisor when moving from Boston to San Francisco. If the location is not the main factor when choosing your future office, your financial advisor may have an alternative location in mind that can save you a lot of money. In some cases, the government will provide incentives to boost the business in a certain area. And when opening an office in a specific location, they may include various discounts and other financially fluent possibilities.

interior office space
Let professional movers pack your office for the move.

If you already have a space in mind, contact your future landlord and advise on the appropriate time to move. When the landlord gives you enough information, it is crucial to contact one of the best interstate moving companies Boston. Reliable movers can organize an office relocation process for you. On the other hand, they will provide the most important information regarding the move. But also, they will discuss possibilities and set the exact moving date and the date when your belongings will arrive at your new office.

It is very important to ask your movers for the free moving quote. That is the estimate of the moving costs. They will send a representative to access the amount of your moving cargo and provide the official written document. You can always ask more than one quality moving company in your area for the estimate of the costs when you organize an office relocation. Various quotes from various companies will give you options and comparing quotes can also save you money when relocating your entire business.

How to pack your office?

After you agree to the terms and hire a reliable moving company to move your office belongings, it is time for packing. Movers with experience will recommend that you use professional packing materials when packing expensive office machinery on your own. However, that is not always the best option. Most businesses and offices have expensive and fragile equipment that may acquire a professional approach. In case you have to move costly and sensitive items that can easily damage, consider hiring a professional packing service. Professional movers know how to pack expensive and fragile equipment without voiding the warranty. They use professional packing materials and moving equipment to make sure your belongings stay safe.

Professional movers have specialists that handle expensive office machinery when packing. In some cases, your copiers, big computers, monitors and similar items will require particular packing methods. That is why you should leave this part to the professionals and concentrate on packing only essential items and documents.

If you decide to organize and office relocation and pack some of your office supplies, consider getting your team involved. Your employees can pack most of those items themselves. You can choose a person you can trust to coordinate the process and help others organize better. Each person should handle their own belongings. They can pack those belongings in boxes, label everything and make the inventory list of everything they packed.

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Compare moving company’s quotes before you make your final decision about which moving company is the best choice.

Why is important to hire professional office movers?

To organize an office relocation, you will need time patience and money. However, this process can get quite complicated when relocating long distance. For this reason, it is crucial to have a professional mover helping you. There are numerous high-valuable and fragile items in your office you shouldn’t move on your own. That’s why professional movers are the best choice. But that’s not all; movers offer insurance when moving your office. It is imperative to have an insurance plan for your office relocation for safety.

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