Are you planning to expand your business? Or maybe to downsize it? No matter the reason you have for moving your business long distance, be ready for this major task. You have to take care of every detail, so we suggest you get professional help right at the beginning of your transition. Imagine do it all the hard work yourself, from packing, loading, unloading, packing, etc. Also, with office equipment, there is always a lot of heavy lifting. Do not risk the injuries on your back, and damages on your office items. Instead, hire commercial movers Boston – they always have a good and safe game plan. Without big business interruptions, professionals will help you settle down your new office space. Here are some tips for moving your business long distance.
Notify Your Employees Ahead of Move
The first, and the most important step of your office long distance relocation is to inform your employees about the transition. Make sure to give them all the necessary information at least a few months before the move. Give them time to adjust and to pack their belongings and desks in the office. If you want your move to be efficient and smooth, your employees should be satisfied and notified about every step of the way. Open communication is half of the success! Be aware, many of your employees will be concerned about this big step, so you need to inform them regularly and involve them in the process and planning. The more time you give them to adjust, the more satisfied they will be. This is an entirely new situation for both of you, so take step by step and don’t forget to communicate about everything during the move.
Notify your clients
Not only you have to notify your employees; you need to notify your clients, too. Moving your business long distance means address change and new clients. If you want to save your old clients, you need to inform them about the relocation and to start advertising a few weeks before the move. Don’t forget to change your address on your flyers, website, business cards, and announcements on social media. Make sure your clients are notified ahead of the move. Your customer service should always be available to give answers to your customers. Your clients are also a big part of your change. You want to show them the respect by notifying them about the move. The more satisfied clients you have, the more successful your business will be.
Create the moving checklist
The success of the long-distance office relocation lies in the efficient moving checklist. A to-do list should include all the necessary steps you should take during the relocation. The moving checklist should make your long distance move as comfortable as possible. Also, your employees should follow it, so give them a few tasks to accomplish. From picking the moving date, buying packing supplies, disassembly of the furniture, loading into the moving truck, your business moving checklist should include:
- Your moving budget
- IT support to coordinate the moving of servers
- Buying packing supplies
- Order keys from the new office space
- Order new business cards
- Address change on your website and visit cards
- Hiring office moving company
- Contact the post office and bank for change of address
- Finding storage space in Boston for unnecessary office equipment and old files
Prepare Furniture, Computers and Electronics for Moving
Your office space is filled with furniture, desks, computers, electronics, files, documents… So, you need to be very careful while packing and organizing it for long distance relocation. Especially if you have many fragile and valuable items, you need to take special care when protecting and packing it for the move. You don’t want to risk damages and crushes which can lead to severe financial loss.
Make sure to remove all cables safely and label them to the computer it goes with. The best you can do is to hire professionals trained and skilled for these types of tasks. Office movers know how to pack your office equipment most efficiently. They are trained and equipped to pack, move, load and unpack your office items in a safe manner. Also, handling heavy furniture is definitely better to leave to the professionals if you want to avoid forgotten chairs or crashed computers.